A WhatsApp number with an owner, history and send caps.
We recommend the official Meta API, with a dedicated number and approved template. QR connection is faster and carries a risk of being blocked.
In the panel you see the month's conversations, what went unanswered and how many became business.
The slot is lost because nobody reminded the client.
On a calendar of 100 appointments a month, that is 23 empty slots. An illustrated figure, not a client case.
Sources: Dantas et al., Health Policy, 2018. Gurol-Urganci et al., Cochrane, 2013.
With reminders, more clients show up, and no shows drop.
- 72 hours three days before the appointment
- 24 hours the day before
- 2 hours on the day, close to the time
It sits on the business WhatsApp and organizes what comes after.
- Inbox and calendar. Shared conversation queue, with owner, tags and schedules in the same place.
- Organizes the pipeline. Every conversation becomes a contact, a deal and a stage, and whoever got no reply shows up.
- Prepares campaigns. Pick the segment, set daily caps and window, and schedule the send.
- Handles LGPD requests. Export and deletion from inside the system, with the deadline on record.
What our team delivers in the setup:
- A forty minute interview on what repeats in your customer service.
- A written agreement on what the assistant does and does not do.
- The assistant installed on the number the business already uses.
- The assistant calendar with slots, services and prices.
- Three reminders before every booked slot.
- A panel recording each conversation, shown to you part by part.
For whoever books slots or sells on WhatsApp.
Slots, services and prices in the same place, with reminders set up.
Catalog, price and photo kept in the business content.
Whoever cooled down goes on the follow-up list.
Our WhatsApp runs the assistant we build, already live, and you can talk to it now, with nothing to schedule and nothing signed.
How this looks on WhatsApp
A sample conversation, from the first contact to the reminder.
- Any slot Thursday afternoon?
- Yes. Thursday at 3 pm is free. Want to book it?
- Yes, please book it.
- Booked. You get reminders 72h, 24h and 2h before.
- Reminder: your slot is tomorrow at 3 pm. Reply 1 to confirm.
Inside, with sample data
Real product screens, filled with Clinica Exemplo, a fictional base. No customer data appears.
The WhatsApp number
It is dedicated to the business, and the responsibility for it is yours. The official Meta API is the recommended path. With QR connection, WhatsApp may block the number.
Outdated content
The assistant works from what our team configures, and old material leads to wrong guidance.
Clinical guidance
Health questions are out of scope: a clinical case goes to the business team.
Anyone looking for a WhatsApp assistant usually finds two paths.
- With an off the shelf tool, you subscribe and set everything up yourself.
- With a custom build, you wait for development and pay for it.
- With our team, you get the service built and run by us.
7 days to walk away, with a full refund, including setup.
| Plan | Small | Medium Recommended | Large |
|---|---|---|---|
| What it includes |
|
|
|
| Monthly | $500/month | $800/month | $1,050/month |
| Annual, paid upfront | $400 per month$4,800 a year | $640 per month$7,680 a year | $840 per month$10,080 a year |
| Setup on the monthly plan | $0 | $0 | $0 |
| Setup on the annual plan | $0 | $0 | $0 |
| Annual savings | $1,200 | $1,920 | $2,520 |
| Subscribe Small | Subscribe Medium | Subscribe Large |
Our team gets in touch to set it up.
- Setup fee $0 No activation or setup fee on any plan. Installation, the assistant calendar, the booking flow and the three reminders are included.
- Meta cost, separate $0.0034 per service or utility message
Updated in November 2026.
How much does an AI assistant on WhatsApp cost?
From $400 per month on the annual plan, with no setup fee. On the monthly plan the fee is $500, $800 or $1,050 by volume, plus the Meta charge per message. On the annual plan, with the 12 months paid upfront, the monthly fee drops 20% to $400, $640 or $840, and there is no setup fee. The AI spend sits inside the monthly fee; the only amount outside it is the Meta message. Above the month volume, each extra assistant message costs $0.19, sold only in a pack of 2,500 for $475.
How long until it is live?
We set everything up, and the assistant goes live within 1 business day of receiving the information. Without the dedicated number and the content, the clock does not start. From that point on, adjustments are weekly, from what the conversations show.
Where does the data live?
The conversation lives on the business WhatsApp, which is the primary source, and the record is stored in the Vexor system, with a full export when you leave.
Can I cancel?
Yes. Cancellation is requested through the WhatsApp where the purchase was handled. On the monthly plan, with 30 days notice. On the annual plan the contract runs for 12 months with upfront payment. Withdrawing within 7 days, we refund the full amount paid. Cancelling between day 8 and day 30, we refund the amount paid minus the days used. After day 30 the contract runs to the end of the 12 months, with no refund.
Which WhatsApp number does the assistant use?
A number dedicated to the business, connected through the official Meta API, which is our default. You are responsible for the number. A QR code connection carries a risk of being blocked, so we do not use it by default.
What is not included?
The per message charge from Meta, which is passed on and shown in the price. Connecting the assistant to a booking system you already use, which is a separate service. The business content, which comes from you, since outdated material leads to wrong guidance.
How you check it works before deciding
The proof is the assistant itself, already live: you can talk to it with nothing to schedule.
- It follows the business hours agreed at setup.
- It offers only a slot that exists in the calendar.
- It hands over to a person when you ask.
The proof is you trying it now. Chat with the demo assistant and check the service before you decide.
Talk to the assistant now
This WhatsApp runs the assistant we build, already live, the same way it sits on your business number. No one to wait for and nothing to schedule.
7 days to walk away, with a full refund, including setup.
Talk on WhatsApp now (opens in a new tab) +1 711 766 8394
I'd rather leave my details
The team checks the rule, the owner decides, and it is part of every plan.
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The team checks. It shows the stored rule and calls the owner when there is none.
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The owner teaches once. The rule stays stored, with date and reason.
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The owner receives the summary. Facts and requests, without the tone.